Board Meeting – June 2019

Present: 

(Board*): Jim Burnett**, Dorcas DenHartog*, Alex Hall*, Tim Smith *, Amanda Kievet*,  Tiffany Currier*, Paul Coats*, Geoff Dunbar*, Rebecca Stanfield McCown* 

Not present: Joffrey Peters*

 

 Jim called the meeting to order: 6:37 pm

Action Item reports:

1. Jim – NHGP report: Windham F&F 5K recap (12 members down in the van, ice cream after); Capital City 10K Classic preview (6/22/19) – Tim might be able to drive the van.
2. Jim – MWRR for Mike Gonnerman. ‘All set with volunteers. Make sure you have a ride down.’ Volunteer spreadsheet is working well
3. Paul – budget spreadsheet 2018, 2019. 
4. Dorcas: Hanover High School counselor will share UVRC Scholarship proposal with UV public high school counselors; she can access private school counselors via their websites. Action Item: Dorcas will send promotional piece and application links to VT and NH Upper Valley guidance counselors by September 2019
5. Forwarded: Dorcas will contact Mat Zweres and report at July Board Meeting.
6. Jim: re: Volunteer Spreadsheet, will follow up when spreadsheet is ready.
7. Alex transferring Membership data between databases.
   
8. Geoff completed and assemble response data from Indoor Facility Survey.
   
9. Jim: will invite Lebanon Rec Department personnel  (Chrissy Flythe) who will sub for Paul to the Board Meeting before Paul leaves.
10. Rebecca – CBHM. Harder to get slower paces slots filled; but all were covered. Positive anecdotal feedback from Mike Silverman, none yet from his survey. Negative feedback about pacers – they should be shooting for one minute UNDER pace goal. Solution: pacer holding the sign hold the pace; runners who want to go faster go ahead. 
11. Looking ahead to CHaD – opportunity to revise and take into considering racers who do not slow down on the hills; make our own bibs with mile times/pace for each mile. The bracelets were a big help; encourage pacers to wear a GPS watch. This year pacers spread out in start corral to allow more space between groups. CHad has pacers for every 10-minute interval; CBHM has pacers for every 5-minute interval, 1:30- 2: … Rebecca expects to help next year 2020; there is an opportunity for another volunteer – one for CHaD and one for CBHM. Mike Kokko has been a help creating the pace bracelets. 
12. Paul – finish area. Went well. Announced a lot of names. Definite difficulty getting out of the Quechee Antique Mart and lower finish-field 
13. Ken – start area. Went well! Next year mark out and park volunteers tightly, leaving room late-arriving news photographer. Marking bus route so porto-pottie people do not line up into bus lane. 
14. Alex Hall: Social Channels
    
15. Rebecca:  to write a call to action for the June ->JULY! newsletter introducing the #uvrc campaign and urging us to take it back. 
    
16. Jim: to respond to all incoming race advertisement requests asking them to please reach out to another UVRC member instead ( +timothy.p.smith@dartmouth.edu probably has some copy you can use from his time doing so)
17. Tiffany : UVRC clothing orders. How to order what people will want/wear/afford. 
    
18.  Amanda and Alex: Social Committee:
    
19. Paul: Review 2019 budget with Board  (current membership, 245 single/family memberships)
20. Paul: Coaching stipends. Currently, C25K is $500/12 week season, meeting 2x/week. What for TNT, meeting 1x/week? Certification should be built into the contract price
    

1. Next Meeting: 

• Monday, July 15th, 6:30 at Lebanon City Hall – post on Meetup and FB.