Upper Valley Running Club

July Board Meeting

July 13, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Rebecca Stanfield-McCown, Amanda Kievet, Dorcas DenHartog, Krissy Flythe, Joffrey Peters, Tim Smith, Geoff Dunbar, Tiff Currier, Jim Burnett, Hannah Taska (guest)

Absent: Paul Coats, Alex Hall, 

Dorcas called to order, 6:05 pm

Agenda:

• Alex
  • Memberships continue to trickle in. In June we had 5 new memberships, 3 of which are brand new to the club. A reminder that I’m maintaining a roster in the UVRC Board google drive folder accessible by all board members: 2020 UVRC Membership (this should generally match Krissy’s reports but the data gets massaged a little for accessibility)
  • Website: Deluxe hosting has not been helpful at all in our transition plan. Krissy paid for a dedicated IP address which should have allowed us to keep the old website alive, but out of view, and the new website would grab old information from it. This is an attempt to preserve our newsletter content. Deluxe Hosting has not done what we paid them to do and they are not responding to our support ticket. At some point they closed the ticket without resolution but we have reopened it.
    • Thank you Amanda for building and setting up the new website. 
    • Transitioning away from Deluxe Hosting completely seems like a necessary plan if we want to continue to control our online presence. 
    • We will need a definitive plan for the newsletter migration. I will help with any decision that’s made at the board meeting. I’m also happy to take a discussion offline with Amanda, Geoff, and anyone else that wants to be involved if that’s more appropriate.
  • Next year I am volunteering to continue with membership management/email lists unless the board wants to transition this to someone else. I will also plan to support/help out with the website and the running series. 
• Jim – Recruiting new board members for November election
  •  – Kerrianne, Hannah, RJ, Matt, others??? 
    • An issue to consider.  If a board member also accepts payment for UVRC work, to avoid conflict of interest they could recuse themselves from any discussion involving their work, or ‘donate back’ their pay. 
    • Amanda will ask Kerianne if she would like to be a member.
    • Amanda will ask RJ and Matt have expressed interest in taking on the social chair and board member positions.
    • Jim will stay on as President but believes leadership should move towards younger leadership.
    • Should we have more than 11 board members???
    • Reassign Committee Chairs after November elections.

• Tim – TNT, #LRC, Strava club and remote racing update
  • Occasional feedback that yes! people enjoy the options
  • LRC – fewer replies; there are those that do the challenge but don’t post. Nice summaries with photos in the Newsletter. 
  • TNT – and Remote Racer challenge. Will continue to post
  • (Krissy – posting this information on Facebook keeps people engaged on the website.

• Krissy (and Kerianne) – C25K update, final 5K at UVD?
  • Saturday 9am time moved up to 8am, attendance low, Tuesdays attendance is low. This is the first time C25K has been offered over the summer; summer’s varied schedule and COVID can explain low participation. 
  • Membership update: 
    • 83 members in the family membership of 249 total – families are seeing value. 

• Dorcas – Zoom mobility training with Carly Wynn update
  • Dorcas has asked Carly if she is comfortable, interested, in hosting a small group (9 people plus instructor) workout, perhaps at Eldredge Park by CCB. 
  • Follow Park and Rec’s guidelines. Attendance and take temperatures (check Park’s website for COVID guidelines)
• Tiff – 
  • virtual UVRC store update in the next/August newsletter

• Amanda – Website update
  • State of limbo with Deluxe Hosting (see Alex’s report)
• Geoff – UVRS update
  • Holding pattern to see if we do a Fall series (Tiger run – Tiff says likely to cancel) Under the Tree, Run from the Law, the Sprouty, Hanover Turkey Trot)
    • Claremont IS having their All Out Trail Run

Will check with the committee about whether to continue or cancel.

• Tim – Pub Night and Lucky’s zoom update
  • Such low interest that Amanda cancelled next Pub Night and Tim/Hannah ready to cancel Lucky’s Sat. Zoom. 
  • They will cancel the Zoom meeting links. 

Joffrey – do we have any items to give away swag for those who did the Mt. Washington RR challenge?

Dunbars and Krissy will check.

Next meeting: Monday, August 10, 2020, 6pm Zoom. 

Respectfully submitted, 

Dorcas DenHartog

June Board Meeting

June 15, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Rebecca Stanfield-McCown, Amanda Kievet, Dorcas DenHartog, Krissy Flythe, Kerianne Ketcham, Joffrey Peters, Tim Smith, Alex Hall, Geoff Dunbar, Tiff Currier

Absent: Paul Coats, Jim Burnett

Rebecca called to order: 6:10pm

Agenda:

• Tim – Zoom pub nights and virtual Lucky’s coffee –  attendance low.  Going forward, as the Stay at Home order has been lifted, a group will review UVRC’s reopening plan (Hannah, Joffrey,  and contact Rebecca if you’d like to contribute). 
  • will review ideas (such as below) and formulate when, how, where, and who. 
  • begin with a Saturday run at Lebanon Green (where there is more space)  – start intro with masks, then run in groups <10, splitting up into smaller groups and stagger departure times then meet for take-out at Lucky’s. Contact tracing – recommend taking names/photos of who attend – as a safety measure.
  • Begin TNT at Occum and Tuck Drive, where we can be more spread out; suggestion: BYOB and post-run gathering on the Dartmouth Green. 
• Krissy – Shamrock Shuffle will be virtual as well. Anytime July through August. No Red White and Blue 6.2. Selective activities/programming not in person until we get the all-clear, which is not looking promising. Refunds appear to have been completed. Membership – people still keep signing up! 229 members in May; 300+/-  is our past yearly total.  
• Krissy  – Lebanon Rec activities – recommending groups to 10 people or less. If someone has a fever, they must go get checked. 
  • Mascoma River Greenway survey went out – waiting for results. 
  • She has been posting to UVRC Facebook page; analytics 10-24 folks click on FB TNT posts. 130-250 people/week click on it – eyes are on it. 
• Amanda – new website design
  • Issue – once URL is switched over we lose all WordPress material. Once it’s solved we’ll go live.
• Tim – #LRC update. It’s more popular than we realize/receive feedback for. Recommend we continue it.  Welcome more ideas!
• Alex – we’re officially a verified Strava club
• Tiff – virtual apparel store and UVRC warmup outfits update. 
  • Ready to take orders; 
  • Tiff will put a note in for next/July newsletter
  • And info when on a new website.
• Dorcas – Zoom strength training with Carly Wynn
  • 4 to 6 people attending; seems to be increasing with each week
  • Email reminder – prior is key
  • Dorcas will send sample workout to Kerianne to promote it to C25k
• Jim – annual banquet, elections, potential changes in the board membership and executive position 
  • No traditional picnic or banquet this year. 
  • Board members- please indicate if they will serve another term.
    • Jim, stepping aside as President after a two-year term. 
    • Board members send Jim an email about their decision by the next board meeting. 

           *Kerianne – Couch to 5k interest is waning: 

• • meeting 2/x on Zoom Tuesdays at 6pm for cool down, and Saturdays meet for warm up then go out on their own  – 20 signed up, 12 showed up at the beginning, now 6-8).  
  • August 2nd end of the program. 
  • Hoping to meet in person July 7th – 2x/week – after we’ve formulated a message.  
  • Final 5k? Instead of Run From the Law race make a course on upstream side of Union Village Dam, start early in the morning.  Contact Army Corp of Engineers to let them know.  (Dorcas, Kerianne, Tim)
  •  Tshirts? $10 from them to give them a shirt. 
• Board members running for another two-year term – 
  • Jim (not as President), 
  • Paul (Treasurer), 
  • Dorcas (Secretary), 
  • Geoff, 
  • Tim. 
  • Not running – Alex. 
  • Tiff – yes interested, 
  • Joffrey – trails liaison.  
  • Rebecca  & Amanda  – too busy to be President.  
  • each out to Kerianne and Hannah Taska about being on the board. Looking for more board members and people to step into leadership positions.

• 100mile relay – no one interested in organizing a team. 
• Tim’s remote racing app: allows people to run the same race, different places, same time, the app will tell you how where your competitors are relative to you. 
  • He’s looking for people to test it with a larger group.
  • Fri-Sat-Sun 1 mile challenges.  (Dorcas will reach out to FS JNT and HHS xc).
  • Tim sets up the day, distance, and people connect before 5am, with a browser on the smartphone, give your name, and 20 seconds later it gives you feedback.  

• Next Meeting: Monday, July 13th,  6pm.   Zoom meeting. Dorcas will lead.

May Board Meeting

May 18, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Jim Burnett, Rebecca Stanfield-McCown, Dorcas DenHartog, Krissy Flythe, Amanda Kievet, Joffrey Peters, Tim Smith, Alex Hall, Geoff Dunbar.

Absent: Paul Coats, Tiff Currier

Called to order: 6:00pm

Agenda:

• Rebecca – MWRR canceled, what’s next. Assume volunteers for this year will be there 2021 and club will receive bypass numbers.
• Tim – Main Street Mile debrief – 25 people ran, 20 through Strava, 5 emailed their times = success. Will post results shortly. 
• Krissy – Shamrock Shuffle will most likely be virtual as well. Time TBD. No Red White and Blue 6.2. Selective activities/programming not in person until we get the all-clear, which is not looking promising. Refunds appear to have been completed. Membership – people still keep signing up! 229 members in May; 300+/-  is our past yearly total. 
• Geoff  – Dartmouth Tri Team is making a ‘Friends of…’ list; would we share with UVRC members? Yes. They make up about ½ of winter TNT, so Tim and others very glad to support them. 
• Geoff and Amanda – adapting new website to newsletter and vice versa
• Amanda – Lead discussion on new website design
  • Looks good! Ready to transition from WordPress. Everyone please check for broken links and edits. Newsletter articles will be submitted in the same way; emails to members with newsletter link. Separate articles can be posted for timely information. 
• Tim – #LRC update
• Tiff – virtual apparel store and UVRC warmup outfits update. Forward to next month.
• Dorcas – Zoom strength training with Open Door update
  • Survey prior – Rebecca will coordinate with Dorcas
  • Email reminder – prior
  • Survey afterwards – feedback. 
• Jim – annual banquet, elections, potential changes in the board membership and executive position 
  • -No traditional picnic or banquet this year. 
  • Board members- please indicate if they will serve another term.
    • Jim, stepping aside as President after two-year term. 
    • Board members send Jim email about their decision by next board meeting.
• Krissy – Couch to 5k is going GREAT! Tuesdays and Saturdays. 
• Joffrey – MWRR alternative run. Challenge options, not a particular route. Find 2,300m of vertical in the least or most amount of mileage. Allow people to compete in a variety of ways! Allows for creativity of modes, distance, over period of time, eg. – how many MWRR can you accomplish in a week. Amanda – suggest 10 alternatives on trail and roads that would allow members unused to tracking vertical to plan. Categories: include treadmills, over the week – include running downtime), in one day. Ideas: make one award for same day/same vert (for competitive runners), as well as use the Lone Runner Challenge (to encourage social runners). Joffrey will draw up a promo. 
• Next Meeting: Monday, June 15th,  6pm. Zoom meeting, or open to reconsideration.

April Board Meeting

April 27, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Jim Burnett, Rebecca Stanfield-McCown, Tiffany Currier, Dorcas DenHartog, Geoff Dunbar, Krissy Flythe, Amanda Kievet, Joffrey Peters, Tim Smith, 

Absent: Paul Coats, Alex Hall

6:10pm

• Krissy – Couch to 5K update. Excellent attendance and much appreciated.
• Tim – Virtual Main Street Mile in May. Liz Burdette at Hanover Parks and Rec. contacted him; recommended offering it over a longer time frame (one week) and ‘advertise’ it if possible by marking the route with signs, note: no entry fee!
• Tim – 2 Beer Tuesday on Zoom. Low attendance; conflicts with family time for many people; awkward and needs a focus to generate conversation; better for Tim to host, rather than Amanda. Tim to decide whether to continue Tuesday Night Zoom sessions.
• Jim – will write an article for the May Newsletter suggesting local hill climbs runners can use to train for MWRR and/or to incorporate into their strength building for a fall half or full marathon. (No virtual MWRR training at Mt. Ascutney)
• Amanda – website renewal update. Amand sent a link to the new UVRC website for board members to review and offer feedback to her.
• Geoff – UVRS update. Series is canceled and refunds are being offered.
• Geoff and Amanda – newsletter info. Board members should offer feedback to Amanda regarding the proposed new format for the newsletter.
• Jim – NHGP update. Two of five races are canceled, two are indefinitely postponed and one is still on for now. Ideas are being floated on how the series could be salvaged. Stay tuned.
• Krissy – UVRS refunds and membership update, how’s everything at Leb. Rec.?

UVRC will coordinate our decisions as to when to phase in UVRC in-person runs. For now the State of NH limits group meetings until May 4th. Stay tuned.

• Rebecca – MWRR update. Chances are slim that the race will be a go in June or August if postponed. Joffrey is considering cooking up a replacement challenge. 
• Tim and Alex – #LRC on Strava update. Participation has been spotty and Tim plans to keep it going for now.
• Tim – Virtual TNT update. No mention of Virtual TNT. 
• Tiff – Virtual Apparel Store update. Pants are to be black and jackets Forest Green with embroidered UVRC logo on the chest. Tiff will find out how much it will cost to add UVRC in large letters on the back panel of the jackets.
• New Business – Virtual Annual Picnic this summer??? and Virtual Annual Banquet, including voting for board members, this fall???
• Loose Ends – please make it known if you would like to remain on the board for another 2-year term. 
• Geoff – Zoom Strength Training (Carly Wynn). Geoff and Dorcas will contact Carly to discuss possibilities. Generally agreed that these Zoom sessions should be on Tuesdays.
• Rebecca – Rebecca suggested that, based on her experience at work, perhaps we are trying to create too many virtual offerings. Do we need to have a UVRC virtual event planned for every day of the week? There was general agreement with this sentiment and the thought that, for now, let’s stick with virtual C25K (working well already), virtual TNT and virtual Lucky’s Cafe on Saturdays. Zoom Pub night will switch to once rather than twice per month and Amanda will decide whether or not to continue it based on participation going forward.

• Next Meeting: Monday, May 18, 6pm. Via Zoom meeting