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  • Board Meeting – April 2019

    April 8, 2019

    Town of Lebanon Building

     

    UVRC March Board Meeting Minutes

     

    Present: (Board*): Jim Burnett**, Rebecca Stanfield McCown*, Geoff Dunbar*, Dorcas DenHartog*, Joffrey Peters*, Paul Coats*, Alex Hall*, Tim Smith*

    Not present: Amanda Kievet*,  Tiffany Currier*

     

    Jim called the meeting to order: 6:35 pm

     

    1. Red’s Race debrief – Jim
    1. Vanpool – successful. Van full, plus one overflow and one independent car
    2. Post-race brunch. Good.
    3. Gate City Half Marathon start, 8:00 start should allow time for post-race breakfast.
      1. Can we afford funding away-race breakfasts: to consider – CBHM funds ($~ 15,000) half towards Scholarship Fund, some towards singlets for club members who run in two, away races.
      2. Recommend full funding 2x/year breakfast offerings to key away events – kicking off spring/summer races and fall races, with smaller/less expensive gatherings (coffee/ice cream)for other races.
      3. Members who sign up for vanpool late are not included with follow up communications; how to rectify.

     

    1. CBHM

    Ken Stone  – agreed to oversee the Start responsibilities.

    Gonnermans – Jim will meet with them (4/17/19) to discuss how best to utilize Mike’s spreadsheet and Betsy’s organization skills. (see Action Items)

     

    1. Geoff – will survey UVRC members re. demand for an indoor running facility/winter track (part of an indoor multi-use recreational facility that might/could include an indoor track), perhaps local coaches as well. He will send survey to Club members.

     

    1. Rebecca – vanpool surveys and responses. Surveys, Responses, and How To, are in the “2019 Grand Prix” folder (see Action Items).

     

    1. Joffrey – Social Media. Amanda is away; continue to forward this Action Item.

     

    1. Alex – UVRC WordPress website upgrades: UVRS is updated; upper menu list is updated; ‘hide/removed’ ‘Volunteers’ page as only one post/last three years; contact information is up to date;
    2. Paul – With Dave gone – Alex has needed to troubleshoot website issues; with Travis Peters leaving, what is he accomplishing, how to understand that, and who will take over his responsibilities? Joffrey offered to assist Alex with Communications Position (Travis) Action Item.

     

    1. Tim –

    Main Street Mile.

    Thursday, May 16, 7 pm. Hanover Country Club to Dartmouth Green. Dartmouth Triathlon Team is helping out; need an on-campus sponsor to utilize the Green.

    Tuesday Night Track coach.

    Dorcas will coach May 28 through August. Will be paid but as a board member will recuse herself from voting or being present when there is a conflict of interest.

    Should it be a contract or a UVRC employee-relationship? Should the certification be a requirement of the contract? Should we encourage Couch to 5K coaches to become certified and then increase their pay accordingly? Action Item

    Last Occum TNT April 9 (Shrinking Shuttle Relay, Pub Night AND Injury Prevention Workshop; TNT at Hanover Track starting April 16th. Feedback: Recommend CBHM and CHaD as goal races for TNT participants

    Tim will attend a USATF coaching workshop over the summer. They also offer a two-hour online course, perhaps offer an opportunity for others to join him to do the course. Board will pay for coaching certification/courses. Action Item: date/site of course

     

    1. 4. Dorcas – approach HHS AD re. Use of track as community members, make a contribution to HHS for use of the track   

     

    Next Meeting: Monday, May 13, 6:30 pm. Location: Rebecca Stanfield McCown’s house, 56 Elm Street, Lebanon, NH

     

    Action Items for May 2019 meeting

     

    1. Geoff – survey club members about interest in indoor track facility
    2. Rebecca – will list how to send out a vanpool survey and place
    3. Amanda, Alex – forwarded fourth time: Social Media overview
    4. Paul, Alex, Joffrey – with Travis Peters leaving, what is he accomplishing, how to understand that, and who will take over his responsibilities in late June?
    5. Paul – Should coaching TNT be a contract or a UVRC employee-relationship? Should the certification be a requirement of the contract? Should we encourage Couch 2 5K coaches to become certified and then increase their pay accordingly?
    6. Dorcas – will contact Eric Piconni/HHS Coach about a Thursday evening workout at the Dresden fields for HHS runners – and UVRC members are interested in joining.
    7. Paul – Treasurer’s report, including up to date financial statement – income and expenses.
    8. Jim – Meet with Gonnermans to discuss their job descriptions as Volunteer Program Coordinators.

     

  • April 2019 Newsletter

    Welcome to the April 2019 edition of the Upper Valley Running Club newsletter! Keep your submissions coming — email newsletter@uppervalleyrunningclub.org and check out our submission guidelines here.

    Happy running!

    Table of Contents

    1. Letter from a Board Member by Dorcas DenHartog
    2. Announcing: Couch to 5k Program
    3. Shamrock Shuffle 2019 – By The Numbers by Tim Smith
    4. Eastern States 20 Miler, March 24th, 2019 – Race Report by Jim Burnett
    5. Runner Profile: Dorcas DenHartog by Mary Peters
    6. The “First” 303 Races: 1977-2018 by Leah Todd, Slides by Mike Gonnerman
    7. Ask the Coaches
    8. Survey Says

    [Read More…]

  • Board Meeting – March 2019

    March 11, 2019

    Town of Lebanon Building

    UVRC February Board Meeting Minutes

    Present: (Board*): Jim Burnett**, Geoff Dunbar*, Dorcas DenHartog*, Amanda Kievet* Joffrey Peters*, Paul Coats*

    Jim called the meeting to order: 6:35 pm

     

    1. Added 3/10/19 – Jared Rhoads announcement about a possible new indoor recreational facility in Lebanon. Jared seeks advice from UVRC as to whether the board thinks an indoor facility – including a 200m+ suspended 3-lane track – is in demand and sustainable in the Upper Valley.

    Action Item – Geoff Dunbar: send a survey to UVRC members. Question: should we survey local running coaches’ interest as well?

     

    1. Mission Statement – brief discussion of committee summary of new proposed mission statement (Paul and Tiffany) Link to Mission Statement.

    Mission Statement accepted.

     

    1. Tim Smith’s report:

    Coaching: “spoke with my old college coach about what it takes to be a coach and he has assigned me a reading list starting withJack Daniels.  I also talked with Heidi Caldwell about educating myself and she told me she learned a lot from the USTFCCCA Endurance coach training camp (College Coach Association).”

     

    Summer TNT: “In the past we used Dartmouth’s mid-June-Aug, and HHS before and after that.  We one time asked permission to use the HHS track, which was understood as asking to rent it.  We couldn’t afford it. So have just shown up as “community members.”

     

    Action item: Dorcas will approach HHS AD about using the track as community members, offer members to volunteer or buy something for the facility so we are good neighbors and stewards. Also, investigate Hanover Rec. Department’s spring/summer youth track program to see if there will be an overlap of use.

     

    Geoff – Newsletter – last issue, positive response;  UVRS – got press in the Valley News;. Shamrock Shuffle coming up.

     

    Paul – CBHM start line/taking over Kim’s role. Per Mike Silverman: Kim’s role included everything on the List.

    Action Item: UVRC needs to fill that role with one or more people: Ideas: Bill and Sarah Young; Allan and Barbara Callaway; Tom and Pam Moore; Jared and Becky Rhoades.

     

    1. Volunteer Program report: Paul and Jim:
    1. No response to Paul’s email asking for volunteers for Shamrock Shuffle.
    2. Race Volunteering proposal:
    1. Three weeks before an event, send email to UVRC members with a survey to sign up for specific volunteer positions in the upcoming event. e.g.
    • Water stop, 8-10am, mile 2
    • Registration
    • Cleanup 10-12 noon
    1. Data from the survey goes in a spreadsheet to Paul Coats (or race director).
    2. Day of race, volunteers check in with race director to confirm their attendance (and points towards earning Trucker hat!) as well as race responsibilities.
    3. What races need volunteers?

    Gonnerman’s have agreed – in principle – to track attendance of volunteers at estimated twelve events.

    Volunteers contact Geoff for UVRS races; Paul the contact for Lebanon Rec events; Amanda the contact for social events,

    Action Item: Jim will create list of events needing volunteers.

     

    Action Items:

    Alex – change “Contact” name on website to Jim Burnett from Tim Smith

    Alex – create a link on UVRC website to Couch to 5K info (Mary Peters, Kristen Coats)

     

    Paul: announcement, he and Kristin taking a year off, a sabbatical, to travel. He will bring a Lebanon Rec. Department staff member to future board meetings to get them up to speed.

    1. Next meeting: Monday, April 8, 6:30pm, Lebanon Town Office, West meeting room. Updates due to by Monday, April 1st. Board meeting is posted on Meetup

     

    Agenda for next meeting:

    1. Forwarded: Social media discussion – Action Item: led by Amanda, Laura P., Alex, Joffrey (30)

     

    Respectfully submitted,

     

    Dorcas DenHartog, Secretary

     

    (Action Item list by board member on next page.)

     

     

    Action Items by Board Member

    Members – Please review and/ or enter a proposed deadline for each of your action items

     

      • Dorcas
        • UVRC Scholarship Committee – find a source of funding for next year (Dorcas and UVRC) – April 2019

     

    • Paul

     

        • Certifying more members to drive the (new!) van. April 2019

     

    • contact Mike Silverman, define job description and narrow down candidates for CBHM Start Area coordinator(s). Possible candidates Tom and Pam Moore, Bill and Sara Young, Hillary and Patrick Wheeler, Barbara and Alan Callaway
    • Amanda

     

      • Form Committee on “UVRC Social Media” to include Joffrey, Laura P, Rebecca, Alex, others? To bring a proposal to March meeting on how UVRC can best use Facebook, MeetUp, Strava, Twitter (or not), UVRC Website to communicate with members.March 11, 2019 board meeting, forwarded to April 8th board meeting
      • Tiffany

     

    • Tim

     

      • Coaching Program Coordinator.
      • Action Item: Form a committee to determine what our club needs to do to certify and pay coaches for TNT  (Tim) – deadline___?
    • Jim
      • reorganized UVRC committees, chairs and tasks –
      • Action Item: continue to find members to fill key Committee Positions – Volunteer Coordinator and CBHM Start Area Coordinator by  February 11th 2019 and ongoing…

     

      • Action Item: Jim and Rebecca meet to create Volunteer survey and spreadsheet for March meeting. Include Mike and Betsy Gonnerman once it is ready to roll.

     

     

    • Alex – presented by Paul

     

        • Leb, Rec. and UVRC Websites Coordinators
          • goal of 300 members renewed by February 2019, one month before Shamrock Shuffle (Paul Coats and Alex Hall) – deadline February 1, 2019
          • Website updated with the 2019 UVRC series (Alex Hall) – deadline January 19, 2019? 2nd set of edits deadline February 3, 2019
          • January 19, 2019? 2nd set of edits deadline February 3, 2019

     

    • Rebecca

     

        • Reach out to Hillary Young, Mike Kokko, Ken Stone about Clothing
        • CBHM organization document review the list with Mike Silverman and confirm which responsibilities are UVRC and which are contracted out and to whom.
        • Update CBHM Pacers
        • Setup Google Folder and organization system for UVRC materials
          • Committee Organization
          • Social Media

     

    • Mary Peters, Kristen Coats

     

      • C25K Program
        • Action Item: court and train volunteers to take over C25K responsibilities for Fall 2019 and Spring 2020 (Kristen and Mary) – deadline___?

     

     

  • March 2019 Newsletter

    Welcome to the March 2019 edition of the Upper Valley Running Club newsletter! Keep your submissions coming — email newsletter@uppervalleyrunningclub.org and check out our ✨ new submission guidelines here.

    Happy running!

    Table of Contents

    1. Letter from a Board Member by Tiffany Currier
    2. Winter Wild Pat’s Peak by Michael Herron
    3. Injury Prevention Workshop
    4. Daufuskie Island Ultra: Battle of the Bonks by Cara Baskin
    5. Ask the Coaches
    6. The Survey Says…

    [Read More…]

  • Board Meeting – February 2019

    February 11, 2019

    Town of Lebanon Building

     

    UVRC February Board Meeting Minutes

     

    Present: (Board*): Rebecca Stanfield McCown*, Jim Burnett**, Geoff Dunbar*, Amanda Kievet*, Dorcas DenHartog*, Tiffany Currier*, Joffrey Peters*, Paul Coats*, Tim Smith*.

     

    **Jim arrived at 7pm, Alex Hall could not make it- report submitted via email to Jim

     

    Rebecca called the meeting to order: 6:30 pm

     

    1. Minutes from January 2019 Board Meeting accepted.
    2. Review UVRC Mission Statement

    Original:

    “The UVRC promotes and encourages distance running as a participatory activity and as a competitive sport. Toward those goals, the UVRC promotes and conducts races or other running activities; disseminates information on running via presentations and educational programs; conducts training runs and social gatherings; and does related activities.”

     

    Working draft:

    “The UVRC  (building a community of runners, building a running community;  ) (social, education, racing)

    promotes distance running as a participatory activity and as a competitive sport.

    Toward those goals, the UVRC promotes and conducts races or other running activities; disseminates information on running via presentations and educational programs; conducts training runs and social gatherings; and does related activities.”

     

    Considerations discussed: definition of distance; value of establishing a community of running;

     

    Action Item: Mission Statement committee: Paul, Tiffany, Rebecca will work on wordsmithing the Mission Statement. ave proposal ready  – March 2019 meeting

    1. Review Action Items

    Dorcas

      1. Scholarship Fund: Paul, CBHM access income ($2,000) can be for the scholarship. Kim has offered $500 towards the scholarship for this year. Action Item: Dorcas will discuss with Paul accessing the CBHM monies for the Scholarship.April 2019

     

    Paul

    1. Big goal, getting  300 members!
    2. Getting others certified to drive the van – in the spring
    3. Dartmouth Triathlon Team. Dartmouth does not fund the Tri team. Geoff and Paul settled on $200/team/year to register with UVRC.
    4. Ciofreddi – Talk is set up, flyer created, Tuesday, April 9, 7:15 pm at Ciofreddi and Associates Physical Therapy:  112 Etna Rd, Lebanon, NH 03766.
      1. Pub Night – move to April 2nd.
      2. Geoff will see who might write an article about it for the Newsletter.
    1. CBHM – charity runners get half off UVRC membership fee.
    2. CBHM  organization: Tiffany shared the list of to-dos from Kim. Ask Mike Silverman – does UVRC do all of it.

    Action Item: Rebecca will review the list with Mike Silverman and confirm which responsibilities are UVRC and which are contracted out and to whom.

     

    Amanda

    Tim will update Meetup

    Laura LaMontagne/Mike Silverman – need new location for next end of year banquet; plan to cater again. Action Item: continue looking for a venue.

    New business: discuss bathroom facilities during TNT. Winter: Moore Hall near Occum Pond; summer: Hanover High School’s – Dorcas will ask HHS Athletic Director; Tuck Drive: port-o-let between Tom Dent Cabin and old, large rowing clubhouse. Amanda will post the information

    Discussion of use and uses of MeetUp. Action Item: take a Board meeting to discuss UVRC use of social media (including UVRC Twitter) to communicate with and motivate members.

     

    Tim:

    Finding a coach/coaching for UVRC

    Committee: Mary, Rob Frost, Kim. 1) next coach should identify target races to focus training.  2) looking for a Barry Harwick will ask his assistants if they would coach us for 10 weeks at a time. 3) Tim will attend a USAT workshop this summer.

     

    Alex

    Website: updated header

    Recommended policy: “if a club member wants to advertise an event they can use the Allt list; if a non-member asked, they could find a club member who had run the race, to contact them and have them write a note.”

    Action Item: identify a running calendar and provide a link to it on UVRC website.

     

    Mary and Kristin:

    If you are alumni – join the club ($20) and pay $10 for C25K crew and race entry fee.

    Accepted: Paul will make it so.

     

    1. Next meeting: Monday, March 11, 6:30pm, Lebanon Town Office, West meeting room.. Updates due by Monday, March 4th.

     

    Agenda for next meeting:

    Review UVRC mission statement

    Review Action Items

    Discuss social media use

    Forwarded, second time:new membership incentive ideas from Anne

     

    Respectfully submitted,

     

    Dorcas DenHartog, Secretary

     

    (Action Item list by board member on next page.)

     

     

    Action Items by Board Member

    Members – Please review and/ or enter a proposed deadline for each of your action items

     

      • Dorcas
        • UVRC Scholarship Committee – find a source of funding for next year (Dorcas and UVRC) – April 2019

     

    • Paul

     

        • Certifying more members to drive the (new!) van. April 2019

     

    • contact Mike Silverman, define job description and narrow down candidates for CBHM Start Area coordinator(s). Possible candidates Tom and Pam Moore, Bill and Sara Young, Hillary and Patrick Wheeler, Barbara and Alan Callaway
    • Amanda

     

      • Form Committee on “UVRC Social Media” to include Joffrey, Laura P, Rebecca, Alex, others? To bring a proposal to March meeting on how UVRC can best use Facebook, MeetUp, Strava, Twitter (or not), UVRC Website to communicate with members.March 11, 2019 board meeting
      • Tiffany

     

    • Tim

     

      • Coaching Program Coordinator.
      • Action Item: Form a committee to determine what our club needs to do to certify and pay coaches for TNT  (Tim) – deadline___?
    • Jim
      • reorganized UVRC committees, chairs and tasks –
      • Action Item: continue to find members to fill key Committee Positions – Volunteer Coordinator and CBHM Start Area Coordinator by  February 11th 2019 and ongoing…

     

      • Action Item: Jim and Rebecca meet to create Volunteer survey and spreadsheet for March meeting. Include Mike and Betsy Gonnerman once it is ready to roll.

     

     

    • Alex – presented by Paul

     

        • Leb, Rec. and UVRC Websites Coordinators
          • goal of 300 members renewed by February 2019, one month before Shamrock Shuffle (Paul Coats and Alex Hall) – deadline February 1, 2019
          • Website updated with the 2019 UVRC series (Alex Hall) – deadline January 19, 2019? 2nd set of edits deadline February 3, 2019
          • January 19, 2019? 2nd set of edits deadline February 3, 2019

     

    • Rebecca

     

        • Reach out to Hillary Young, Mike Kokko, Ken Stone about Clothing
        • CBHM organization document review the list with Mike Silverman and confirm which responsibilities are UVRC and which are contracted out and to whom.
        • Update CBHM Pacers
        • Setup Google Folder and organization system for UVRC materials
          • Committee Organization
          • Social Media

     

    • Mary Peters, Kristen Coats

     

      • C25K Program
        • Action Item: court and train volunteers to take over C25K responsibilities for Fall 2019 and Spring 2020 (Kristen and Mary) – deadline___?

     

     

  • February 2019 Newsletter

    Welcome to the February 2019 edition of the Upper Valley Running Club newsletter! Whew, January brought some chilly runs! But that didn’t seem to stop UVRC. Keep your submissions coming — email newsletter@uppervalleyrunningclub.org.

    Happy running!

    Table of Contents

      1. Letter from a Board Member by Paul Coats
      2. Here to Help by Leah Todd
      3. Upper Valley Running Series 2019 by Geoff Dunbar
      4. Dartmouth Relays by Keriann Ketcham
      5. Annals of Winter Wild by Ellie Ferguson
      6. Skip’s Run by Denis Ibey
      7. World Down Syndrome Day Fun Run by Judy Phillips
      8. Renewing UVRC – Signup, Get Out and Make Tracks… by Jim Burnett
      9. Runner Profile: Joffrey Peters
      10. Ask the Coaches
      11. Injury Prevention 101: Strengthen your butt! by Kevin Stanton
      12. Finding Serenity at Occom by Laura Petto
      13. The Survey Says…

    [Read More…]

  • Board Meeting – January 2019

    UVRC BOARD MEETING – January 14, 2019 – 6:30 P.M. – LEBANON CITY HALL

    Present (Board*): Tim Smith*, Geoff Dunbar*, Rebecca Stanfield McCown*, Alex Hall*, Jim Burnett*, Mary Peters, Amanda Kievet*, Dorcas DenHartog*, Tiffany Currier*, Joffrey Peters*, Kristin Coats, Paul Coats*
    [Read More…]