Upper Valley Running Club

April Board Meeting

April 27, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Jim Burnett, Rebecca Stanfield-McCown, Tiffany Currier, Dorcas DenHartog, Geoff Dunbar, Krissy Flythe, Amanda Kievet, Joffrey Peters, Tim Smith, 

Absent: Paul Coats, Alex Hall

6:10pm

• Krissy – Couch to 5K update. Excellent attendance and much appreciated.
• Tim – Virtual Main Street Mile in May. Liz Burdette at Hanover Parks and Rec. contacted him; recommended offering it over a longer time frame (one week) and ‘advertise’ it if possible by marking the route with signs, note: no entry fee!
• Tim – 2 Beer Tuesday on Zoom. Low attendance; conflicts with family time for many people; awkward and needs a focus to generate conversation; better for Tim to host, rather than Amanda. Tim to decide whether to continue Tuesday Night Zoom sessions.
• Jim – will write an article for the May Newsletter suggesting local hill climbs runners can use to train for MWRR and/or to incorporate into their strength building for a fall half or full marathon. (No virtual MWRR training at Mt. Ascutney)
• Amanda – website renewal update. Amand sent a link to the new UVRC website for board members to review and offer feedback to her.
• Geoff – UVRS update. Series is canceled and refunds are being offered.
• Geoff and Amanda – newsletter info. Board members should offer feedback to Amanda regarding the proposed new format for the newsletter.
• Jim – NHGP update. Two of five races are canceled, two are indefinitely postponed and one is still on for now. Ideas are being floated on how the series could be salvaged. Stay tuned.
• Krissy – UVRS refunds and membership update, how’s everything at Leb. Rec.?

UVRC will coordinate our decisions as to when to phase in UVRC in-person runs. For now the State of NH limits group meetings until May 4th. Stay tuned.

• Rebecca – MWRR update. Chances are slim that the race will be a go in June or August if postponed. Joffrey is considering cooking up a replacement challenge. 
• Tim and Alex – #LRC on Strava update. Participation has been spotty and Tim plans to keep it going for now.
• Tim – Virtual TNT update. No mention of Virtual TNT. 
• Tiff – Virtual Apparel Store update. Pants are to be black and jackets Forest Green with embroidered UVRC logo on the chest. Tiff will find out how much it will cost to add UVRC in large letters on the back panel of the jackets.
• New Business – Virtual Annual Picnic this summer??? and Virtual Annual Banquet, including voting for board members, this fall???
• Loose Ends – please make it known if you would like to remain on the board for another 2-year term. 
• Geoff – Zoom Strength Training (Carly Wynn). Geoff and Dorcas will contact Carly to discuss possibilities. Generally agreed that these Zoom sessions should be on Tuesdays.
• Rebecca – Rebecca suggested that, based on her experience at work, perhaps we are trying to create too many virtual offerings. Do we need to have a UVRC virtual event planned for every day of the week? There was general agreement with this sentiment and the thought that, for now, let’s stick with virtual C25K (working well already), virtual TNT and virtual Lucky’s Cafe on Saturdays. Zoom Pub night will switch to once rather than twice per month and Amanda will decide whether or not to continue it based on participation going forward.

• Next Meeting: Monday, May 18, 6pm. Via Zoom meeting

May Board Meeting

May 18, 2020, 

6:00 pm via Zoom meeting. 

Attendance: Jim Burnett, Rebecca Stanfield-McCown, Dorcas DenHartog, Krissy Flythe, Amanda Kievet, Joffrey Peters, Tim Smith, Alex Hall, Geoff Dunbar.

Absent: Paul Coats, Tiff Currier

Called to order: 6:00pm

Agenda:

• Rebecca – MWRR canceled, what’s next. Assume volunteers for this year will be there 2021 and club will receive bypass numbers.
• Tim – Main Street Mile debrief – 25 people ran, 20 through Strava, 5 emailed their times = success. Will post results shortly. 
• Krissy – Shamrock Shuffle will most likely be virtual as well. Time TBD. No Red White and Blue 6.2. Selective activities/programming not in person until we get the all-clear, which is not looking promising. Refunds appear to have been completed. Membership – people still keep signing up! 229 members in May; 300+/-  is our past yearly total. 
• Geoff  – Dartmouth Tri Team is making a ‘Friends of…’ list; would we share with UVRC members? Yes. They make up about ½ of winter TNT, so Tim and others very glad to support them. 
• Geoff and Amanda – adapting new website to newsletter and vice versa
• Amanda – Lead discussion on new website design
  • Looks good! Ready to transition from WordPress. Everyone please check for broken links and edits. Newsletter articles will be submitted in the same way; emails to members with newsletter link. Separate articles can be posted for timely information. 
• Tim – #LRC update
• Tiff – virtual apparel store and UVRC warmup outfits update. Forward to next month.
• Dorcas – Zoom strength training with Open Door update
  • Survey prior – Rebecca will coordinate with Dorcas
  • Email reminder – prior
  • Survey afterwards – feedback. 
• Jim – annual banquet, elections, potential changes in the board membership and executive position 
  • -No traditional picnic or banquet this year. 
  • Board members- please indicate if they will serve another term.
    • Jim, stepping aside as President after two-year term. 
    • Board members send Jim email about their decision by next board meeting.
• Krissy – Couch to 5k is going GREAT! Tuesdays and Saturdays. 
• Joffrey – MWRR alternative run. Challenge options, not a particular route. Find 2,300m of vertical in the least or most amount of mileage. Allow people to compete in a variety of ways! Allows for creativity of modes, distance, over period of time, eg. – how many MWRR can you accomplish in a week. Amanda – suggest 10 alternatives on trail and roads that would allow members unused to tracking vertical to plan. Categories: include treadmills, over the week – include running downtime), in one day. Ideas: make one award for same day/same vert (for competitive runners), as well as use the Lone Runner Challenge (to encourage social runners). Joffrey will draw up a promo. 
• Next Meeting: Monday, June 15th,  6pm. Zoom meeting, or open to reconsideration.

March Board Meeting, March 23rd, 2020, 6:00 pm via Zoom meeting. 

Attendance: Tim Smith, Amanda Kievet, Jim Burnett, Geoff Dunbar, Alex Hall, Joffrey Peters, Krissy Flythe, Dorcas DenHartog, 

Absent: Paul Coats,, Rebecca Stanfield-McCown, Tiffany Currier

Called to order: 6:10pm

• Check in with board members – re: COVID 19. 
• Geoff: UVRS post Shamrock Shuffle reschedule and all races on hold
• Rebecca – report from her: Mt Washington RR still on but stay tuned. 
• Jim – CHaD still on but stay tuned. Mike Kokko has agreed to coordinate pacers for 2020 CHaD Hero Half and will connect with Rebecca to get help. Rebecca confirmed that she will be Pacer Coordinator for 2020 CBHM. Mike Silverman (CBHM co-race director) is looking for Start Area coordinator to replace Ken Stone. (Geoff – Mike Silverman asks a UVRC volunteer coordinate runner drop offs and parking issues in the Start Area and report to the Start Area coordinator.
• Krissy: Leb. Park and Rec. Dept. maintains guidelines for social distancing while outside; rail trail: some users some do not understand social distancing.
• Tim: his UVRC challenge , ‘Road Less Run’, to substitute for TNT/Sat runs. Other options to post? How to draw membership attention?  Newsletter opportunity to communicate with the club. Use Strava first to post runs.
• Krissy: re: UVRC FB – who can post? Geoff: anyone can post; not heavily used; good to use both Strava and FB
• Tim: Two Beer Tuesdays – on Zoom? Dorcas: suggest members order a ‘take out’ from Salt Hill or local establishment to show support. 
• Tim: Zoom account, $15/month for unlimited meeting time; could be used for Couch25k and other opportunities. Jim – agreed. Use Dartmouth account for next month or two before deciding on our own account. Amanda: if Tim sets up the Zoom meetings, Amanda will put it on Meetup 
• Amanda: website makeover coming along – updates between now and then; and she can pull in magically info from Word press to new site. 
• Krissy – Olympic Trials Marathon viewing at Salt Hill – good attendance, 12-15 people attended. 
• Krissy – latest membership numbers not mentioned.
• Jim – Annual Banquet 2020: Banquet will be on Saturday November 15th???  At the Dartmouth Outing Club and there will be voting for board members and Pres., VP, Sect. and Treas. predetermined). Current board members terms are ending this year and they should declare their intentions to continue or step down. Jim intends to step down as Pres. but remain on the board.  
• Tiff – UVRC apparel update. Forwarded to next month.
• Jim – Upper Valley Running Expo April 4th 10-12 at Cioffredi’s. Cancelled due to COVID 19.
• Next Meeting: Monday, April 27th, 6pm. Via Zoom meeting

February Board Meeting, February 24th, 2020, 6:00 pm at Salt Hill Pub, Lebanon, NH

Attendance: Tim Smith,, Amanda, Jim Burnett, Geoff Dunbar, Alex Hall, Joffrey Peters, Krissy Flythe, Dorcas DenHartog, Tiffany Currier

Absent: Paul Coats, Rebecca Stanfield- McGowan, 

Call to order: 6:10pm

• Amanda: Report on new website work. Should be up and running in three months (build site, provide feedback, couple newsletters, point to Lebanon Park and Recs, show UVRS scoring;  Amanda donating her time. Alex will check to see if mailing system is the same as before (@all will be similar); we have paid for current hosting approximately November; savings of ~ $124/year starting in 2021; same URL; mobile and search engine friendly, easier to maintain, not so easy to hack. 
• Jim – re: Pacer organizer for CHaD Hero Half 2020
  • Rebecca looking for someone who is organized, timely; reach out to Rick Currier? Mike Koko?
  • Action Item: Jim will check with Rebecca and see if she is committed to coordinating CBHM pacers and if she recommends Mike for CHAD pacer coordination. 
• Rebecca – MWRR – update
  • Eight bibs to distribute; will know when after lottery closes
• Amanda – Winter Event at Brookmead Conservation Area – debrief
  • Cabin ‘rented’; Tim hauled up camp stoves for tea and cocoa; good couch to 5k group, small attendance numbers (15 people); two skied/snowshoed; people who came had fun; donations made to Land Trust; Amanda had proposed$100 for the use/donation; Krissy asked for an invoice to pay the Land Trust; Tim: recommendation for next time – add a trail run; Joffrey: parking is an issue; for the future – a weekday? Team up with UVLT more so they could co-advertise and be there for education and support, and UVPub Run/Trail runners include too; for first-time event, very successful. Next: The Greens?  Moose Mountain Lodge?
  • Joffrey: Expanding social events to spring – a ‘spring fling’; an outdoor event where people could run/hike.
• Krissy: volunteers for Shamrock Shuffle. 
  • Has reached out with a hail mary in the past
  • Sign holders needed. 
  • 10-12 volunteers needed for last year. (Rob Daniels, Rebecca, Tiff and Rick Currier, 
  • Krissy will send out an email request to UVRC members. 
  • Needs a leader of the Fun Run! (suggested she reach out to LHS and HHS track teams)
• Tim and Dorcas – “Planning Your Running Year” presentation at Howe Library, Tuesday, February 24th after TNT. 
• Rebecca and Geoff – Volunteer Program, volunteers for MWRR and Shamrock Shuffle?
• Krissy, Rebecca – Olympic Trials viewing at Salt Hill – update; Krissy will advertise Saturday, February 29th at Salt Hill/Lebanon. 
• Geoff – UVRS
  • Volunteers needed to help; 
  • Gonneermans keep track of who volunteered.
    • Action Item: contact race directors’ emails requesting help for the Gonnermans 

        * Geoff: RedZone 5K – debrief

       * Membership

Membership to date ~ 165 people

• Amanda: Fall Social
  • Contacted Laura LaMontagne and we have a hold on November 14th for Fall Banquet, re: construction for DOC house;
• Jim: Election time, November 2020
  •  end of Jim’s 2-year term – time for a younger member to take the reigns, but would like to remain on the board. Jim posits Rebecca, Amanda, as possible candidates. Anyone else? 
    • Action Item: discuss /consider who wants to continue on the Board, recommendations for replacements
• Tiffany: UVRC apparel choices
  • Short sleeve shirt – 100% polyester/wicking material, soft, dark green
  • Long sleeve zip up pullover cover up with reflective notes and logoed embroidery
• Krissy: Shuffle Day
  • Mile markers at the Lebanon Garage, Jim will get them and put them out 
• Krissy: Budget
  • Leb. Park and Rec. spring/summer 2020 brochure
• Jim: Advertising our race series with other running clubs
  • He received a brochure for a Vermont race series: 
  • How could we /how much for UVRC to print and send out a slick series brochure.
  • We receive it b/c we participated in the …
  • (Geoff) What if we send it to whoever signs up for Shamrock Shuffle
  • (Krissy) Cost ~ $500-$1,000. Vs. $200/race income 

• Next meeting: March 23rd, 6pm in Salt Hill Lebanon.