Board Meeting – November 2019

November 17, 2019

Lebanon Town Hall

UVRC September Board Meeting Minutes

Present: 

(Board*): Jim Burnett**, Dorcas DenHartog*, Alex Hall*, Tim Smith *, Amanda Kievet*, Geoff Dunbar*, Krissy Flythe(*), Rebecca Stanfield McCown*, Joffrey Peters*, Scott King, 

Not present: Paul Coats (on sabbatical)*, Tiffany Currier*

  1. Jim: Meeting called to order 
  2. Scott: Indoor C25K Winter Workout
    1. Checked with Jim Vanier about CCB use for indoor stretching, in place cardio workout. Saturdays 7:45am  it’s open, so 8am-9am. Workouts start first Saturday in December (December 7th)
    2. Need to be a member of UVRC (not CCB)
    3. Krissy will set it up registration on the website
    4. Workout: take off shoes, then stretching (recommend bringing a yoga mat), cardio, then stretching.
    5. 9am runners could join C25K warmdown as a warmup. 
  3. Tim: Turkey Trot preparations
    1.  
  4. Krissy: club financial statement 
    1. sending out announcements about renewing club memberships. 
    2. How many members have renewed their membership? New members?
    3. Shared a sample questionnaire to survey Couch to 5K members’ experience
  5. Tiffany:
    1.  UVRC apparel through Top Stitch. 
  6. Amanda:  banquet debrief
    1. About 45 people attended
    2. Jim Westridge did a great DJ job
    3. Food arrived 5 minutes before dinner to start. 
      1. Liba Catering for next year – will contact her
    4. Good volunteer response for Setup and Cleanup.
    5. Next year: call Dartmouth Security BEFORE to unlock facility
  7. Hannah: organizing Saturday Runs. 
    1. How’s it going? What can we do to help?
  8. Amanda and Joffrey: UVRC Pub Nights and Wed Pub Runs, 
    1. Action Item: send email out to plug UV Trail Runners MeetUp opportunities, trail runs on Wednesday evenings
    2. Attendance is down but varies widely
    3. Liba is interested in bringing soup after TNT’s  (except Pub Nights) at Occum – great idea! (hang out by fire pit behind Occum House?)
  9. Mike and Betsy Gonnerman: Volunteer tracking
    1. Shared the spreadsheet with Jim
  10. Nancy and Lori: Jingle Bell Run
    1. Tues. December 17th @ 6pm at Ramunto’s.
    2. limit the UVRS and Volunteering awards presentations to 10 minutes each will allow enough time for the raffle
  11. Alex: UVRC website recreation
    1. Several people with strong technical backgrounds have volunteered to help
  12. Geoff: UVRSeries
    1. Turkey Trot is the last event
    2. Awards will be ready for Jingle Bell Run
    3. Main Street Mile – put in next year’s series?
  13. Rebecca: Volunteer Trucker Hats
    1. Trucker Hats are to be awarded at Jingle Bell Run. 
    2. Trucker Hat order is due to arrive in time.
    3. Meant to recognize those who have met the volunteering goal
    4. Suggest volunteer request emails include a reminder of the Trucker Hat benefit.
    5. Who gets a Trucker Hat:
      1.  15 have volunteered at three or more events, including C25K coaches, TNT coaches. (~21 people thus far)
  14. Rebecca: Covered Bridges Half Marathon 2020
    1. Looking for creative ideas to find 30 pacers (you get two shirts! It’s fun!)
    2. Goal: minimum 2, prefer 3 pacers per pace time
    3. Recommend limiting Pacer responsibilities to include a pre-race day pacer information meeting; every other Saturday run through the spring from Billings Farm to help pacers preview/practice the course was helpful; pasta dinner attendance optional.
    4. Reach out to other running clubs for pacers 

Next Meeting: 

  • Monday, December 16th (day before Jingle Bell Run, 6:30 at Lebanon Town Hall  

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